Meeting Planning and Management Service Develop Budget for Conference Speaker Liaison Needs assessment and speaker recommendations. Confirmation correspondence: obtaining speaker needs, travel arrangements, AV requirements, handouts, background information for development of introduction, content of program for development of promotional brochure. Preparation of speaker introductions. Selection and purchase of speaker gifts, certificates of appreciation, etc. Thank you letters and follow-up correspondence. Promotional Brochure Composition, design, layout, printing of program brochure and registration materials. Registration Composition, printing and mailing of registration acknowledgments; recording of checks, development and preparation of financial reports; billing for unpaid or incorrect registration fees. Input registration information (can be customized to include attendee profile fields); track special meal requests, VIP's, attendance at selected options or other special information within the event. Monitor counts and anticipated attendance, adjust with facility as needed, report to client as requested. Provide customized registration reports; customized name badges. Oversee printing and collection of tickets for ticketed events. On Site Service. Provide professional, experienced staff at registration desk. Serve as liaison to conference facility for food and beverage planning, breaks, room set-ups, speaker needs and VIP attention. Prepare, print, collate handout materials; prepare handout kits for distribution at registration desk. Compose, layout, design, printing and distribution of conference program. Review of all bills incurred in connection with the conference.